Setting Up Google Meet for Distance Learning

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Setting Up Google Meet for Distance Learning

1 hour 30 minutes 1 Credit


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Google Meet is a voice and video communication service. As part of Google Workspace for Education, Google Meet provides easy-to-use, reliable, and secure video conferencing to connect your school community with video for classes, parent-teacher conferences, professional development, and more.

In this lab you will learn how to set up and manage Google Meet from the Google Workspace Admin Console and use Google Meet features available to teachers for distance learning.

What you'll do

  • Set up Google Meet

  • Manage features that support distance learning

  • Use Google Meet as a teacher

  • Use Google Meet as student

Google Meet

Google Meet allows you to start and join video and audio meetings. It integrates seamlessly with Classroom and other Google Workspace for Education products to make joining and presenting in a class or conference easy. Teachers use Google Meet for distance learning to:

  • Start and join video meetings in Classroom using a dedicated link for a class
  • Use moderation features to control participation
  • Get attendance reports
  • Start a video meeting from Gmail
  • Control access to video meetings

Google Meet can also be used for meetings with parents, students, teachers, and other support staff.

For more information, refer to Google Meet Help.

Task 1. Setup and requirements (Admin)

Before you click the Start Lab button

Read these instructions. Labs are timed and you cannot pause them. The timer, which starts when you click Start Lab, shows how long Google Cloud resources will be made available to you.

This hands-on lab lets you do the lab activities yourself in a real cloud environment, not in a simulation or demo environment. It does so by giving you new, temporary credentials that you use to sign in and access Google Cloud for the duration of the lab.

To complete this lab, you need:

  • Access to a standard internet browser (Chrome browser recommended).
Note: Use an Incognito or private browser window to run this lab. This prevents any conflicts between your personal account and the Student account, which may cause extra charges incurred to your personal account.
  • Time to complete the lab---remember, once you start, you cannot pause a lab.
Note: If you already have your own personal Google Cloud account or project, do not use it for this lab to avoid extra charges to your account.

Start your lab

When you are ready, click Start Lab in the upper left.

Sign in to the Google Workspace Admin Console

To access the Google Workspace Admin Console, you must find your credentials and then sign in.

Find your lab's User Email and Password

To access the resources and console for this lab, locate the User Email and Password in the Lab Details panel. This panel is on the left or at the top, depending on the width of the browser window. Use these credentials to log in to the Google Workspace Admin Console.

If your lab requires other resource identifiers or connection-related information, they will appear on this panel as well.

Sign in to the Admin Console

  1. Click Open Google Workspace Admin Console.

Tip: Open the tabs in separate windows, side-by-side.

Note: If you see the Verify your account dialog:
  • Click Next.
  • Click the prefilled user.
  • Click Use another account.
  1. Enter the User Email and Password.

  2. Accept all terms and conditions as prompted.

The Admin Console opens.

  1. Click VERIFY DOMAIN in either the yellow box at the top or the red box in the Domains card.

  2. Click Next.

  3. In the Welcome, let's set up Google Workspace dialog, in section 1, click VERIFY. Google verifies your training domain.

Ignore step 2, Create new users and step 3, Activate Gmail sections.

  1. Click Google Admin in the top left to open the Google Workspace Admin Console home page.

This lab provides a temporary Google Workspace Enterprise account. There are a number of differences between the Enterprise and Education versions so that options in the Google Admin Console in this lab may slightly differ from options in the Education version of the Google Admin Console. For example, an Education version allows services to be restricted based on age. This feature is not available in the Google Workspace version used in this lab.

Add OUs to the domain

Before users can access Google Meet or other apps and services in your domain, called Google Workspace Labs, the Workspace admin must add them to the domain. In this section, as an admin, you will:

  • Create a role-oriented structure by adding 2 child OUs (organizational units) called Teachers and Students to the top-level domain (Google Workspace Labs).

Create teacher and student OUs

Create a role-oriented organizational structure in a top-level OU with 2 child OUs.

  1. On the Google Admin Home page, in the Main menu (Navigation menu icon), click Directory (Directory icon) > Organizational units.

The Organizational units window opens. The top-level OU, Google Workspace Labs, is in the Organizational units list.

  1. Click Create new organizational unit (the plus sign in the yellow circle) to create a new OU.
  2. In the Create organizational unit dialog:
    • Name the organizational unit "Teachers".
    • (Optional) Enter a description.
    • Click Create.

The new OU, Teachers, is now listed in the Organizational units list. You may have to refresh the browser tab to see the Teachers OU.

  1. Repeat steps 2 and 3 to create another OU named "Students".

The Teachers and Students OUs are now listed under the top-level OU in the Organizational units list.

Click Check my progress to verify the objective.

Create a structure

Add users

Add users to the OUs:

  1. In the Main menu (Navigation menu icon), click Directory (Directory icon) > Users.
  2. In the left panel, click the Students OU, and then click Add new user from the top menu. The Add new user dialog opens.
  3. Type a First name and Last name and leave all other fields at their default.
  4. Click Add New User. The New user added confirmation opens and provides the username and password. Save the username and password to use later in this lab.
  5. Click Add Another User at the bottom left.
  6. Type a First name and Last name, and then click Manage user's password, organizational unit, and profile photo to expand the options.
  7. In the Organizational unit field, click Edit (Edit icon). The Select organizational unit dialog opens.
  8. Click Teachers to select the Teachers OU, and then click Done.
  9. Click Add New User. The New user added confirmation opens and provides the username and password. Save the username and password to use later in this lab.
  10. Click Done.

The new users are listed in the Users list. You may need to reload your browser window to see them.

Click Check my progress to verify the objective.

Add users

Task 2. Enable Google Meet (Admin)

In Google Workspace for Education, Google Meet is accessible within Classroom. This allows teachers to host secure video meetings and students can easily find and use the Google Meet link for class. The Google Meet service must be enabled for teachers and students in order for them to use Google Meet. The Workspace admin would enable Google Meet for anyone who needs it.

To check that Google Meet is enabled:

  1. In the Main menu (Navigation menu icon), click Home (Home icon).

The Welcome to the Google Workspace Admin Console page opens.

  1. Click the Apps card. You may have to scroll down or click Show more to see it.
  2. Click the Google Workspace card to see the list of services and the service status for apps in all OUs.
  3. Find Google Meet in the Services list, then check the Service Status to be sure the service status is ON for everyone.
  4. If needed, turn the service ON:
    • Hover over Google Meet, and then click the three vertical dots inline and to the right, then select Turn ON for everyone. The Turn ON Google Meet dialog opens.
    • Click Turn On.

The Google Meet Service Status is now ON for everyone.

Note: If you've toggled the Service Status on and off, be sure you've enabled (Service Status is ON for everyone) Google Meet before going to the next section.

Task 3. View and manage Google Meet features in the Google Admin console (Admin)

View the Google Meet feature status

To see the feature status for a user, group, or OU:

  1. Still on the Google Workspace App page in the Google Admin console, click Google Meet in the services list. The Settings for Google Meet page opens.
  2. Click the Meet video settings card. The Meet video settings window opens, which shows if features are on or off.
  3. In the Google Meet panel on the left, click Users.
  4. Start typing the name of a user you previously added, and then click to select that user. The Meet video settings on the right show the feature status for that user.
Note: Although you can view the feature status for an individual user, you can't change the settings for that user while in this view. To update settings for a user, add the user to an organizational unit or access the group with the correct Google Meet settings.

Manage Google Meet features

To manage Google Meet features, when you view the feature status you can enable or disable the feature. As an example, to turn off recording for students (users in the Students OU):

  1. Reset your view: In the Main menu (Navigation menu icon), click Home (Home icon).
  2. Click the Apps card.
  3. Click the Google Workspace card.
  4. From the services list, click Google Meet.
  5. Click the Meet video settings card.
  6. In the Google Meet panel, click the Students OU.
  7. Hover over and then click the Recording row. The Recording dialog opens.
  8. Uncheck Let people record their meetings. and then click Override.

Your setting is saved. Users in the Students OU can no longer record meetings.

For more information, refer to Turn a service on or off for Google Workspace users.

Click Check my progress to verify the objective.

Manage Google Meet features by an OU

Task 4. Manage Google Meet features (Teacher)

As part of Google Workspace for Education, Google Meet features support distance learning:

  • Integration with Classroom
  • Control who can start a video meeting
  • Moderation controls for teachers
  • Mute participants
  • Remove and re-invite participants
  • Host controls

Teachers (users in the Teachers OU), as the meeting host, configure these features.

Integration with Classroom

Google Meet is integrated with Classroom so teachers and students can access Google Meet from Classroom.

Because of the focuses on Google Meet as part of distance learning, this lab has you launch Google Meet from Classroom.

Create a Google Meet Link

In Classroom, teachers create a unique Google Meet link for each class and post it on the class page. Only teachers can create the Google Meet link. Students use this link to enter a class.

To create a Google Meet link in Classroom:

  1. Click Apps (apps icon) in the top right and then click Classroom.

The Apps icon and Classroom tile highlighted on the UI

  1. Click the down arrow (down arrow icon) next to Workspace User to open the Choose an account dialog.
  2. Click Use another account. The Sign in page opens.
  3. Enter the username for the teacher that you previously recorded, then click Next.
  4. Enter the password you previously saved for the teacher.
  5. Accept Terms as needed.
  6. Create a new password, maybe something like “luv2Teach”.
  7. Click Continue. The Pick your role dialog opens.
  8. Choose I’m a teacher. The Classroom page opens. If you don't see the Create class button, reload the browser tab.
  9. Click Create class.
  10. Name the class "History" and click Create. The class page opens.
  11. Click Generate link in the Meet card. The Manage Meet link dialog opens.
  12. Click Save. The class page opens.

The Google Meet card now has a Join button.

Click Check my progress to verify the objective.

Create a class

Control Access

When you (as a teacher) create a Google Meet link for the class, you become the host. You control who can access video meetings and how video meetings are accessed. In this section, you configure Google Meet as follows for your History class:

  • The video meeting starts when the teacher joins.
  • When students try to join, they enter a waiting room until a teacher joins the meeting.
  • After the meeting starts, students in the class don't have to ask to join the meeting.
  • Anyone who's not in the class must first ask to join, and the teacher decides whether to let them join.

To configure meeting access:

  1. Still on the class page in Classroom, click Join to launch Google Meet.
  2. Click Join now. Your meeting starts.
  3. Click Host controls (host controls icon) in the bottom right.
  4. Slide Host management on.

This lets you restrict what participants can do in the meeting. For example, when Host management is on, you can mute everyone on the call.

  1. Scroll down to Quick access. If needed, slide Quick access off.

When Quick access is off:

  • The host must join first

  • Only people invited by the host can join without asking

  • Everyone else must ask to join, including people who dial in

  • Only hosts can dial out of a meeting

  1. Click X in the upper right of the Settings dialog to close the dialog.

Stay in this meeting for the next section.

Mute Participants

If there's feedback or background noise, you can mute others. Only meeting creators, calendar event owners, or those who set up the meeting on an in-room hardware device can mute others.

Since 2 participants are required to view the mute option, join the meeting as a student to have 2 participants:

  1. Return to the History class page and click Join to launch Google Meet in a new browser tab.
  2. In the upper right, next to the user avatar, click Switch account. The Switch account option highlighted on the UI
  3. Click Use another account.
  4. Sign in using the email and password you previously recorded for the user in the Students OU.
Note: Because the student was not invited to the class in Classroom, they are not considered invited participants to this meeting and must ask the host to join.
  1. Click Ask to join to enter the meeting.
  2. In the teacher's meeting window, click Admit.

You now have two meeting windows open in two browser tabs, one for each participant. In each meeting window, you see 2 user avatars. Notice the "You" next to the user avatar shows which participant is using that meeting window.

The You avatar highlighted on the UI

  1. At the bottom right of both meeting windows, click People (People icon) to view the participants. Stay in the meeting window where you are the meeting host.

You and and Meeting host highlighted in the UI

You now have a participant to mute.

  • To mute one participant, next to the student's name, click Mute the student's microphone (3 dots in a blue circle). Click Cancel in the confirmation dialog so you can mute all in the next step.
Note: For privacy reasons, you cannot unmute anyone.
  • To mute all participants, at the top of the People panel, click Mute all (Mute all).

Remove and invite participants

Teachers, as meeting hosts, can remove a student during a meeting. To remove the student:

  1. At the bottom right, click People (People icon).
  2. Next to your student participant's name, click More actions (More actions icon) > Remove from the call (Remove from meeting icon) or Hang up (Hang up icon).
  3. Click Remove to confirm the removal.

After removing a participant or student, teachers can invite a participant back to a video meeting:

To invite a participant to a video meeting:

  1. At the bottom right, click People (People icon). The People pane opens on the right.

  2. Click Add people (Add people icon). The Add people dialog opens.

  3. Enter the participant's email and then click Send email. The participant can then join the meeting through the invite or the original link.

End the meeting

To end the meeting:

  1. On the bottom, click Leave Call.

  2. In the End this video call for everyone? dialog, click End the call for everyone End call icon.

  3. Just to be neat, close all the Google Meet instances. Click X in the browser tabs of the instances.

Task 5. Test your learning


You set up Google Meet, and explored the features that support distance learning.

Finish your quest

This self-paced lab is part of the Google Workspace for Education quest. A quest is a series of related labs that form a learning path. Completing this quest earns you a badge to recognize your achievement. You can make your badge or badges public and link to them in your online resume or social media account. Enroll in this quest or any quest that contains this lab and get immediate completion credit. See the Google Cloud Skills Boost catalog to see all available quests.

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Manual Last Updated: January 19, 2023

Lab Last Tested: January 19, 2023

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