GSP981

Overview

Classroom is an easy-to-use and secure app that helps educators manage, measure, and enrich learning. In this lab, you, as the administrator, use the Google Admin Console to configure basic access to get teachers and students started with Classroom.

What you'll do

• Assign users and control access

• Set permissions

• Give users access to Classroom services such as Google Meet and Gmail

• Manage guardian settings

Setup and requirements

Before you click the Start Lab button

Read these instructions. Labs are timed and you cannot pause them. The timer, which starts when you click Start Lab, shows how long Google Cloud resources will be made available to you.

This hands-on lab lets you do the lab activities yourself in a real cloud environment, not in a simulation or demo environment. It does so by giving you new, temporary credentials that you use to sign in and access Google Cloud for the duration of the lab.

To complete this lab, you need:

• Access to a standard internet browser (Chrome browser recommended).

Note: Use an Incognito or private browser window to run this lab. This prevents any conflicts between your personal account and the Student account, which may cause extra charges incurred to your personal account.

• Time to complete the lab---remember, once you start, you cannot pause a lab.

Note: If you already have your own personal Google Cloud account or project, do not use it for this lab to avoid extra charges to your account.

Start your lab

When you are ready, click Start Lab in the upper left.

Sign in to the Google Workspace Admin Console

To access the Google Workspace Admin Console, you must find your credentials and then sign in.

Find your lab's User Email and Password

To access the resources and console for this lab, locate the User Email and Password in the Lab Details panel. This panel is on the left or at the top, depending on the width of the browser window. Use these credentials to log in to the Google Workspace Admin Console.

If your lab requires other resource identifiers or connection-related information, they will appear on this panel as well.

Sign in to the Admin Console

1. Click Open Google Workspace Admin Console.

Tip: Open the tabs in separate windows, side-by-side.

Note: If you see the Verify your account dialog:

• Click Next.
• Click the prefilled user.
• Click Use another account.

2. Enter the User Email and Password.

3. Accept all terms and conditions as prompted.

The Admin Console opens.

4. Click VERIFY DOMAIN in either the yellow box at the top or the red box in the Domains card.

5. Click Next.

6. In the Welcome, let's set up Google Workspace dialog, in section 1, click VERIFY. Google verifies your training domain.

Ignore step 2, Create new users and step 3, Activate Gmail sections.

7. Click Google Admin in the top left to open the Google Workspace Admin Console home page.

This lab provides a temporary Google Workspace Enterprise account. There are a number of differences between the Enterprise and Education versions of Workspace, so the options in the this Admin console may slightly differ from the Education version. For example, the Education version allows services to be restricted based on age. This feature is not available in this lab's version if the admin console. For more information, see what's in the Google Workspace for Education editions.

Classroom

Classroom is included in Google Workspace for Education and works with Google Workspace collaboration tools to jumpstart learning and empower teachers.

As an Admin, you configure and manage who and how teachers and students access Classroom. When setting up this lab, you created a Teachers OU for users who are teachers, and a Students OU for users who are students. You then added one or more users to each OU. In the next sections you'll use the Admin console to first make Classroom available to all, and then to customize access for each OU.

Note: Users grouped in an OU have the same configuration as the OU.

Add Workspace users

You've opened the Admin console and verified your domain. In this section you add users to be a teacher and a student.

To add users to your Workspace for Education domain:

1. In the Google Admin console, find the Users card and click Add a user. The Add new user dialog opens.

2. Type a "Maria" for First name and "Kearns" for the Last name and leave all other fields at their default.

3. Click Add New User. The New user added confirmation opens and provides the username and password. Save these to use later in the lab.

4. Click Add Another User at the bottom left.

5. Type "Alex" for First name and "Miller" for the Last name, and the other fields at their default.

6. Click Add New User. The New user added confirmation opens and provides the username and password. Save these to log in as a student later in this lab.

7. Click Done. View the users you just added in the Users list. You may have to refresh the page to view the new users.

8. (Optional) Repeat these steps to add a couple more users to this domain.

Task 1. Assign users and control access

In this lab you enable access to Classroom by organizational unit (OU) to ensure students and teachers can access the tools they need. In this section, you create an OU for the teacher and students of the History class, name the OU History, and then add users to the OU.

To create the History OU:

1. In the Main menu (), click Directory > Organizational units. The Organizational units window opens and shows one organization unit: Google Workspace Labs.

2. Click the plus sign in the yellow circle to create a new OU.

3. In the Create organizational unit dialog:

• Name the organizational unit History.
• (Optional) Enter a description.
• Click Create.

The new OU named History is now listed under the Google Workspace Labs unit.

Add users to the History OU:

1. In the left pane, click Directory > Users.
2. Select Maria Kearns, Alex Miller, and any other users you just added. Do not select Workspace User.
3. From the top menu, click More options > Change organizational unit. The Change organizational unit dialog opens.
4. Click the History OU and click Continue. The User move confirmation dialog opens.
5. Click Change to confirm the change.

Click Check my progress to verify the objective.

Assign users and control access

Task 2. Verify teachers

When users sign in to Classroom for the first time, they identify as teachers or students. Once teachers sign in, they are automatically added to the Teachers group for Admin approval.

Admins must verify users who are identified as a teacher to give them educator access to Classroom so they can set up classes, create assignments and communicate with guardians.

Before you verify a teacher, you must ensure that Groups for Business is enabled for everyone.

1. In the Main menu , click the Apps icon () > Google Workspace > Groups for Business.
2. Check to be sure Service status is ON for everyone. If not, click the Service status card. The Service Status page opens.
3. Select On for everyone and click Save.

To verify a teacher:

1. Open the Classroom Teachers group. This brings you to the Pending members page. There are no pending members because no teacher has yet signed into Classroom.

2. If there was a member pending verification, you would click Approve applicant or Reject applicant.

Task 3. Set permissions

Teacher permissions allow educators to create and manage classes. Manage role permissions for your school's domain so that only verified teachers can create and manage classes in Classroom.

1. From the Admin console, click Apps () > Additional Google services.
2. In the Additional Google services panel on the left, click History to indicate the permissions you set apply to the History OU.
3. In the Services list, click Classroom. The Settings for Classroom page opens.
4. Click the General settings card to expand the card.
5. Click in the Teacher permissions section. The Teacher permissions dialog opens.
6. Select Verified teachers only, and click Save.

Click Check my progress to verify the objective.

Set permissions for Teachers to create and manage classes

Task 4. Enable Google Meet

Set up Meet to be accessible directly within Classroom to allow teachers to host secure video meetings. Teachers can customize student access from Classroom.

Note: The number of users supported for Video conferencing depends on the editions. Google Workspace for Education Fundamentals supports video conferencing for up to 100 users, both Teaching and Learning Upgrade and Education Plus editions support up to 250 users.

In this Section you verify that Meet is enabled and only users in this domain can join meetings or classes.

1. Click Apps () > Google Meet. The Settings for Google Meet page opens.
2. Notice the Service status settings is ON for everyone by default. If not, click the Service status card. The Service Status page opens.
3. Select On for everyone and click Save.
4. Click the up-arrow () in the top right of the card to collapse the card.
5. Click the Meet safety settings card to expand the Meet safety settings dialog.
6. Click in the Domain section to expand the options, and select Only users from your organization or users dialing in using a phone.
7. Click Save.

Click Check my progress to verify the objective.

Set up Google Meet to allow teachers to host more secure video meetings

Task 5. Manage guardian settings

Allow guardians to track their student's progress through automated email summaries and give teachers permission to invite or remove guardians. When email summaries are enabled, guardians are linked to their student and can receive updates about student performance, new assignments, approaching deadlines, and missing work.

1. From the Main menu (), click Apps () > Additional Google services. The Additional Google services page opens.

Note: This lab uses Google Workspace Enterprise. In Google Workspace for Education, you find Classroom in Apps > Google Workspace listed alongside all core services.

2. In the Services list, click Classroom. The Settings for Classroom page opens.
3. Click the General settings card, and then click the Guardian access section to expand the options.
4. Check Allow parents and guardians to access Classroom information, and then click Save.

Note: Guardians who sign up for email summaries can't see the Stream, Classwork, People, or Grades pages in Classroom.

Click Check my progress to verify the objective.

Enable guardian settings to allow guardians to track their student's progress

Task 6. Check it out!

As an admin, you've configured access to Classroom. Use the user credential you recorded earlier in this lab to view teacher and student access..

The student view

To see what a student would see in this configuration, sign in and explore. You'll need the usernames and passwords you saved earlier.

To sign in:

1. In the top right, click Apps () > Classroom.
2. In the sign in dialog, click the down arrow next to the Workspace User. The Choose an account dialog opens.
3. Click Use another account, and then use Alex Miller's email address and password that you saveded earlier in this lab.
4. Accept any terms and then Change your password.
5. Click I'm a student. Classroom opens.

Notice you accessed Classroom, but there's not a lot to do here for a student until a teacher creates a class.

The teacher view

To see what a teacher would see with this configuration, sign in as a teacher and explore.

1. In the top right, click Apps () > Classroom.
2. In the sign in dialog, click the down arrow next to the Workspace User. The Choose an account dialog opens.
3. Click Use another account, and then use Maria Kearns' email address and password that you saveded earlier in this lab.
4. Accept any terms and then Change your password.
5. Click I'm a teacher. Classroom opens.

Notice the view looks a lot like the student view because you're not yet verified by the administrator.

6. As admin, go to the Pending join requests, and click the check inline with Maria Kearns to verify Maria Kearns.

7. Refresh the Classroom that Maria Kearns signed in to. Notice as a verified teacher, you can now create a class. Take some time to explore this view.

Task 7. Test your learning

Congratulations!

As admin of a Workspace for Education, you've set up basic user access to Google Classroom for a teacher and a student.

Finish your quest

This self-paced lab is part of the Google Workspace for Education quest. A quest is a series of related labs that form a learning path. Completing this quest earns you a badge to recognize your achievement. You can make your badge or badges public and link to them in your online resume or social media account. Enroll in a quest or any quest that contains this lab and get immediate completion credit. See the Google Cloud Skills Boost catalog to see all available quests.

Take your next lab

Continue your quest with:

• Teaching with Google Classroom
• Google Workspace for Education: Challenge Lab

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Manual Last Updated October 3, 2022

Lab Last Tested January 28, 2022

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