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Google Workspace Admin: Managing Google Meet

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Google Workspace Admin: Managing Google Meet

1 hour 15 minutes 1 Credit

GSP687

Google Cloud self-paced labs logo

Overview

In this lab, you learn how to use Google Meet to create a meeting and live stream, how to configure different Google Meet features, as well as how to use the Google Workspace Console to configure access to Google Meet.

Objectives

In this lab, you use Google Meet to do the following:

  • Create a meeting and live stream

  • Explore Google Meet features

  • Configure and test Google Meet features

  • Configure and test Google Meet access

Prerequisites

Familiarity with basic Google Workspace terminology helps maximize your learning.

Setup and requirements

Before you click the Start Lab button

Read these instructions. Labs are timed and you cannot pause them. The timer, which starts when you click Start Lab, shows how long Google Cloud resources will be made available to you.

This hands-on lab lets you do the lab activities yourself in a real cloud environment, not in a simulation or demo environment. It does so by giving you new, temporary credentials that you use to sign in and access Google Cloud for the duration of the lab.

To complete this lab, you need:

  • Access to a standard internet browser (Chrome browser recommended).
Note: Use an Incognito or private browser window to run this lab. This prevents any conflicts between your personal account and the Student account, which may cause extra charges incurred to your personal account.
  • Time to complete the lab---remember, once you start, you cannot pause a lab.
Note: If you already have your own personal Google Cloud account or project, do not use it for this lab to avoid extra charges to your account.

Start your lab

When you are ready, click Start Lab in the upper left.

Sign in to the Google Workspace Admin Console

To access the Google Workspace Admin Console, you must find your credentials and then sign in.

Find your lab's User Email and Password

To access the resources and console for this lab, locate the User Email and Password in the Lab Details panel. This panel is on the left or at the top, depending on the width of the browser window. Use these credentials to log in to the Google Workspace Admin Console.

If your lab requires other resource identifiers or connection-related information, they will appear on this panel as well.

Sign in to the Admin Console

  1. Click Open Google Workspace Admin Console.

Tip: Open the tabs in separate windows, side-by-side.

Note: If you see the Verify your account dialog:
  • Click Next.
  • Click the prefilled user.
  • Click Use another account.
  1. Enter the User Email and Password.

  2. Accept all terms and conditions as prompted.

The Admin Console opens.

  1. Click VERIFY DOMAIN in either the yellow box at the top or the red box in the Domains card.

  2. Click Next.

  3. In the Welcome, let's set up Google Workspace dialog, in section 1, click VERIFY. Google verifies your training domain.

Ignore step 2, Create new users and step 3, Activate Gmail sections.

  1. Click Google Admin in the top left to open the Google Workspace Admin Console home page.

Task 1. Creating a meeting and live stream on Google Meet

This section reviews 3 methods of creating a meeting with Google Meet. In the third method you also create a live stream.

Method 1: Via the Google Meet app

  1. Click Applications (Application icon) in the upper right.

  2. Scroll down and click Meet.

  3. Click New meeting to view meeting options.

  4. Close the Google Meet tab.

Method 2: Via the browser address bar

  1. Open a new tab and enter meet.new in the address bar to open Google Meet and start a meeting.

  2. Click Leave call on the bottom menu bar to end the meeting.

  3. Close the Google Meet tab.

Method 3: Via the Calendar app

  1. Open calendar.
  2. Double click anywhere on the calendar to create a new event.
  3. Click Add title and enter Test Meeting 1.
  4. Click Add Google Meet video conferencing.
  5. Click View conference details (down arrow across from Join with Google Meet).
  6. Click Add live stream. If the popup window This will reset your settings opens, click Add live stream again.
  7. Click Save.

Click Check my progress to verify the objective. Create a meeting on Google Meet

Task 2. Exploring Google Meet features

Try out various features in Google Meet. You will use the Google Workspace Admin Console to configure them later in the lab.

  1. Click Test Meeting 1 on your calendar.

  2. Click Join with Google Meet.

  3. The camera is turned on by default. Click Join now.

  4. From the bottom menu bar, click More options more options icon.

  5. Click Apply visual effects. Note that Google Meet provides a variety of backgrounds to choose from and also the option to Upload a background image.

  6. Click the X symbol on the top right-hand corner to close the Backgrounds panel.

  7. Click More options more options icon again. Note that there is also an option to Record meeting.

  8. Click Start streaming.

  9. Click Start streaming again in the window that opens and then click Start.

  10. Click Meeting details (the i in the bottom right menu bar).

  11. Click Copy streaming link.

  12. Open a new tab, paste the stream URL in the address bar and press enter on the keyboard.

  13. Click Play to watch the live stream.

  14. Click Leave call on the bottom menu bar to end the meeting.

  15. Close the Google Meet tab.

Task 3. Managing Google Meet features

In this section, you configure the features you have just explored using the Workspace Admin Console.

  1. Switch to the Admin console tab.

  2. On the Navigation menu (Navigation menu icon) click Apps > Google Workspace > Google Meet.

  3. Expand the Meet video settings panel (click the down arrow).

Turn off the recording function

  1. Hover over Recording and click the pencil icon to the right.

  2. Uncheck Let people record their meetings.

  3. Click SAVE.

Turn off the live stream function

  1. Hover over Stream and click on the pencil icon to the right.

  2. Uncheck Let people stream their meetings.

  3. Click SAVE.

Change the default video quality

  1. Hover over Default video quality and click the pencil icon to the right.

  2. Select Audio only.

  3. Click SAVE.

Prevent users from replacing the background of their video feeds

  1. Hover over Visual effects and click the pencil icon to the right.

  2. Uncheck Users can replace their background with an image option.

  3. Click SAVE.

Test Google Meet feature configuration

Now test your Google Meet feature configuration.

  1. Switch to the Google Calendar tab.
  2. Double click anywhere on the calendar to create a new event.
  3. Click Add title and enter Test Meeting 2.
  4. Click Add Google Meet video conferencing.
  5. Click More options (down arrow across from Join with Google Meet).

Note that the Add live stream option is no longer available.

The Add live stream option might still be present because changes take some time to propagate. However, an error will occur when you click on the option as a live stream cannot be added to the meeting.

  1. Click Save.
  2. Click Test Meeting 2 on your calendar.
  3. Click Join with Google Meet.

Note that the camera is now turned off by default.

  1. Click Join now.
  2. Click More settings (more settings icon).

Note that there is no longer a Record meeting option.

  1. Click Apply visual effects.

Note that you no longer have a variety of backgrounds to choose from or the option to Use image from disk

  1. Click Leave call on the bottom menu bar to end the meeting.
  2. Close the Google Meet tab.

Click Check my progress to verify the objective. Managing Google Meet Features

Task 4. Managing Google Meet access

In this last section of the lab, you turn off access to Google Meet for all users.

Turn off Google Meet service

  1. Switch to the Admin Console tab.

  2. On the Navigation menu (Navigation menu icon) > Apps > Google Workspace > Google Meet.

  3. Click the Service status panel.

  4. Select OFF for everyone.

  5. Click SAVE.

  6. Click TURN OFF SERVICE.

Test Google Meet access configuration

Now test your Google Meet access.

  1. Open meet.new to start a new meeting in Google Meet.

Note that a message appears stating that you can’t create a meeting.

  1. Open Google Meet.

Note that New meeting is no longer available.

  1. Switch to the Google Calendar tab.
  2. Double click anywhere on the calendar to create a new event.

Note the Add Google Meet video conferencing option is no longer available.

The Add Google Meet video conferencing option might still be present because changes take some time to propagate. Refresh the page and try steps 3 and 4 again!

Click Check my progress to verify the objective. Managing Google Meet Access

Congratulations!

You explored and configured various Google Meet features. You also configured access to Google Meet. With this hands-on experience you should feel comfortable in managing Google Meet to suit your organization’s needs. Good luck!

Finish your quest

This self-paced lab is part of the Google Workspace for IT Admin quest. A quest is a series of related labs that form a learning path. See the Google Cloud Skills Boost Catalog to see all available quests.

Take your next lab

Continue your quest with Google Workspace Admin: Securing

Next steps / Learn more

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Manual Last Updated June 7, 2022

Lab Last Tested October 21, 2022

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